Camera-Ready FAQ

Final Program and Presentation Mode

Q: When is my presentation date and format (oral/poster)?

A: All accepted papers must prepare posters.  Papers invited for oral presentation will be announced in a few weeks.  The preliminary program will also be released in a couple of weeks. It will be finalized by the end of August.

Registration Number

Q: I have registered for the conference but have not yet received my confirmation and registration number. The camera-ready deadline is coming soon, what do I do?
A: Put “TBD” for now and edit it once you have received the registration number. If it is received after the July 25th deadline, send an email to submissions@miccai2019.org with your paper ID and registration number and we will enter for you manually.

 

Q: Where can I find the registration number?
A: Once you have registered for the conference, you will receive a confirmation email within a day or two. From the email you will find your registration number that begins with “MC”.

 

Changing the order of author list, adding co-authors, changing email addresses, adding middle names

Q: Can I change the Author list or add additional authors.
A: Yes, as long as the new author has the same domain conflicts as the rest of the authors. But please let us know so we can change the settings in CMT manually. Please send the name, email address, affiliation and list of domain conflicts of the additional author.

 

Q: Can I add or remove middle names for co-authors or update an email address
A: Yes, but MICCAI does not have the authority to edit personal information such as names and email addresses.  The co-authors have to log in to their own CMT accounts to make changes themselves.  Once logged in, click the arrow at the top right-hand corner.  Select “User profile” to edit names and select “Email address” to update email addresses.

 

Uploading files and email confirmation

Q: CMT is very slow and I am not able to upload documents.
A: We are in communication with Microsoft to determine the bottleneck.  In the meantime, please keep on trying to upload your paper.
Update: Response from Microsoft: “The speed is impacted by many factors such as users’ network and where they are located. There is no performance issue detected at our server.”

 

Q: I did not receive a confirmation email from CMT, how do I know if my upload was successful?
A: CMT does not send out confirmation. You can verify your upload by selecting “View Camera Ready Summary” and confirm the date/time/file size of your latest upload. The time is shown as pacific time.

General question regarding camera-ready submission

Q: Can I use commands like “\vspace” or “\renewcommand{\baselinestretch}{0.97}” in my Latex to reduce vertical space?
A: NO, manipulation of vertical space to gain extra writing space is considered a format violation.  Springer will remove it in any case

 

Q: Do I still have to stick to my original 8 pages including references.
A: No: You may flow onto a 9th page, with 8 1/2 pages maximum, but with additional text from Springer particularly regarding supplementary material, with formatting and other adjustment accounting for the rest of the 9th page

 

Q: How should I refer to supplementary material within my paper?
A: Reference to this material within your paper can be of the form “See supplementary material” or ”See pp34-48 in “Paper title”  in reference material”.

 

Q: Do I need to submit a separate .bib file.
A: No, you must either enter your references from the .bbl file after interpreting your .bib file with the LNCS biblio style, or you submit the bbl file directly. Do not send the .bib file.

 

Q: Can I make minor changes to the title of my paper in response to reviewers’ recommendations?
A: Yes, but let us know before you upload your camera-ready version.

 

Q: Can I add new results to my paper?
A: No.  However you may include such material in supplementary material.

 

Q: How do I include the Email link (envelope symbol) against the name of the corresponding author.
A: You don’t. Springer will insert this for you.

 

Q: Where should the disclaimer text appear?
A: Directly before the bibliography. (Use \subsubsection if you are using LaTeX.)

 

Others

Q: Do I need to obtain copyright permission from Springer to publish an extended version in IEEETMI or other journal for example?
A: Please refer to the end of paragraph 2 of the consent-to-publish form:

“Authors may publish an extended version of their proceedings paper as a journal article provided the following principles are adhered to: a) the extended version includes at least 30% new material, b) the original publication is cited, and c) it includes an explicit statement about the increment (e.g., new results, better description of materials, etc.).”

As long as you adhere to these stipulations, we can agree to the submission of your paper to a journal.

 

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