Call for Workshops

The 2019 MICCAI conference will be held in Shenzhen, China. The conference will host a variety of workshops, challenges, and tutorials. Workshops have become essential components of MICCAI conferences, particularly as the field has undergone steady growth and has expanded into a diverse set of areas. Workshops attract a large number of participants, offering opportunities to both the organizers and the attendees.

The workshops will take place on October 13 and 17, 2019. All events will be located at the main conference venue. Each workshop may be organized as a half-day (8:00am-12:30pm, or 1:30pm-5:00pm) or a full-day (8:00am-5:00pm) meeting.

The deadline for proposal submissions is February 4, 2019. An example of workshop proposal submission form can be found at the end of this “Call for Workshops”. Preliminary feedback, namely, suggestions of complimentary or significantly overlapping proposals, will be provided to the applicants by February 18, 2019, with an opportunity to augment and align submissions. Feedback to applicants will be given on March 4. Final decisions will be given on April 1, 2019.

The proposals for all workshops must be submitted through the submission system (see the link far below in Submission Details section), where there is a structured set of questions. Note: Due to potentially overlapping content in events, proposals will be encouraged to discuss inter-relationships after an initial review.

Proposals for all workshops will be evaluated using a number of criteria, including the expected number of participants and the complementarity of the topics to be addressed. It is expected that workshops organizers will articulate a plan detailing the management of all administration responsibilities outlined below:

Organizers of the accepted proposals are required to administer the following:

  • Construction of an independent website for their event.
  • Management of advertising and promotion of the event.
  • Management of the paper/result submission (where relevant).
  • Organization of an evaluation process independently (in accordance with the outlined procedures).
  • Preparation of soft-copy proceedings as either an independent volume or a joint volume produced for a collection of events at MICCAI 2019 (where relevant). Note: For the joint proceedings, due to limitations imposed by the publisher, the number of names from the workshop organization team may be limited, especially for volumes with a small number of papers.
  • Preparation of electronic (pdf) versions of papers and programs, and submission of these to the MICCAI 2019 Workshops Organizing Committee for distribution to registered participants. For the proceedings the timing of this submission needs to be approximately 6 weeks prior to the conference.

Submission Details

The submission process will be formalized to ensure uniformity. Workshop applicants must complete the submission form found here: https://cmt3.research.microsoft.com/MICCAIW2019/.

Selection Criteria

Due to the limited availability of rooms, and to maintain relevance to the conference, evaluation and selection of submitted workshop proposals will be performed. Each of the sections in the proposal form far below will be evaluated in the selection process. Examples of the selection criteria are as follows:

  • Expected level of MICCAI audience’s interest in the topic of the workshop. Emergent subjects will be favorably considered.
  • Quality of the organization and the planned review process for the workshop.
  • Feasibility, concreteness, and solidity of the plan, schedule, and management of the workshop, including proceedings arrangement.

Please note that if the number of registered participants for an accepted workshop is less than 20, we reserve the rights to cancel or merge it with other workshops.

Copyright

Authors will assign to the MICCAI Society the right to distribute the workshop material to MICCAI members and to workshop and conference attendees, independently of the copyright ownership planned by the workshop organizers. It is up to the workshop organizers to obtain corresponding agreement of the authors.

Budget

MICCAI 2019 will not pay for travel arrangements or stipends for the organizers of satellite events nor provide concessions on registration fees.

The MICCAI 2019 satellite events committee has limited funds for waiving the registration fees for a number of speakers, including those from outside the MICCAI community. Organizers should send a request for registration fee waiver to workshops@miccai2019.org with justification for their request. Organizers and speakers who plan to attend only their own/participating workshop are still expected to register for the event unless registration fee waivers have been requested and granted.

Important Dates

February 4, 2019 Proposals due
February 18, 2019 Preliminary feedback
March 4, 2019 Feedback to applicants
April 1, 2019 Final notification of acceptance
April 15, 2019 Opening individual websites
August 15, 2019 Deadline to submit soft-copy materials (in pdf)
October 13 & 17, 2019 Workshops dates

Workshop Proposal Submission Form

  1.  Organizing Team

Please list the names and the affiliations of the people who organize and are responsible for the event. (1000 characters)

  1. Workshop Description

A MICCAI satellite workshop should provide a discussion forum focusing on a specific sub-topic of the MICCAI scope or promote novel areas of research within the MICCAI scope. Please provide a detailed description of the specific subject that will be addressed in the workshop. Note that workshops with overlapping topics may be asked to merge.  (8000 characters)

  1. Duration

Will the workshop be a full day event or a half-day event?

Full day

Half day

  1. Expected Number of Submitted Papers and Attendees

An important factor for a successful workshop is a sufficient number of paper submissions and attendees. Please provide the expected number of submissions and attendees and explain the basis of your estimate (e.g., numbers from previous workshops), and/or provide a list of potential participants, and/or indicate if they have already confirmed their willingness to submit. (500 characters)

  1. History/Background

If this is a repeat of the previous workshop(s), please provide a brief summary of the previous workshops and a brief rationale for continuation or ideas for improvements. (500 characters)

  1. Review Process

To ensure that the workshop will adhere to high academic review standard, please provide your plan for review process and explain how this will mitigate possible conflicts of interest. (1000 characters)

  1. Proceedings

Please let us know if your workshop will have proceedings, and whether you would like these to be part of the MICCAI Satellite Events joint LNCS proceedings to be published by Springer Nature or you would like to arrange one independently (provide the detailed plan in this case).

  1. Specific Requirements

Please let us know if you have specific requirements or need hardware, technical equipment or support (e.g., a projector, a computer, monitors, loud speakers, microphones) (500 characters)

  1. Other Comments

Please let us know if you have any other information or comments you would like us to be considered.
(500 characters)

  1. Terms and Conditions

Please confirm that you have read the details regarding your expected duties, budgets, and management process.

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